Privacy Policy

In accordance with Turkmen-Forum provides the below information on the processing of your personal data so that you can know our privacy policy and understand how your personal information is managed when you use the services of the website TGC 2019 (“http://tgc2019.org”).

1. Identity and contact details of the Controller

The Controller is Turkmen-Forum Co., with registered office in Ashgabat, which can be contacted via the Contact Us section.

2. Contact details of the Data Protection Officer

The Company has appointed a Data Protection Officer, who can be contacted at the email address info@turkmen-forum.com.

3. Purposes and legal basis of the processing

1. Necessary legal and contractual purposes – processing is necessary for compliance with a legal obligation to which the controller is subject or to execute a specific request of the data subject
Your personal data may be processed without your consent in cases where this is necessary in order to comply with obligations deriving from laws, regulations, codes or procedures approved by authorities or other competent institutions.

Your personal data will also be processed for purposes relating and/or connected to the provision by the Company of services for the navigation of the Website, and specifically:

  • to provide the services requested by the user when navigating the Website, including the collection, storage and elaboration of data for the purposes of delivering the services and their subsequent operational and technical management;
  • to manage relations with third-party authorities and public bodies for purposes related to particular requests, compliance with legal obligations or particular procedures.

This data – which is required to deliver the service – will also be processed electronically, stored in specific databases, and used strictly and exclusively in relation to navigating the Website.
Given that providing your data for these purposes is necessary to maintain and deliver all the services connected to navigating the website, failure to provide such data will make it impossible to provide the specific services in question.

2. Defence of legal claims 
In addition, your data will be processed whenever necessary in order to establish, exercise or defend the legal claims of the Controller or other companies under Turkmen-Forum’s control.

3. Controller’s legitimate interest 
The Controller may process your personal data without your consent in the following circumstances:

  • during mergers, disposals or transfers of business units, in order to carry out operations necessary for due diligence activities and in preparation for the transaction. It is understood that only the data necessary for the aforementioned purposes will be processed, in the most aggregate/anonymous form possible.
  • for the aggregate and anonymous analysis of the use of the services accessed, to identify user habits and propensities, to improve the services provided and to meet specific user requirements, or to prepare initiatives for improving the services provided.

4. Recipients of the personal data 

In pursuit of the purposes indicated in point 3, the Controller may communicate your personal data to third parties, such as those belonging to the following organisations or categories of organisations: police forces, armed forces and other public authorities, to comply with obligations set out by law. In such cases, there is no obligation under applicable data protection legislation to obtain the data subject’s prior consent to these communications.

The Controller warrants that the utmost care will be taken to ensure that the communication of your personal data to the aforementioned recipients only involves the data necessary to achieve the specific purposes for which they are intended.
Your personal data is stored in the Controller’s database and will be processed exclusively by authorised personnel. Said personnel will be given specific instructions on the methods and purposes of the processing. The data will not be disclosed to third parties except as provided above and, in any case, within the indicated limits.
Finally, we remind you that your personal data will not be disseminated, except in the cases described above and/or the cases required by law.

5. Transfer of personal data outside

As part of the contractual relations between Turkmen-Forum Co. and its subsidiaries, and between said subsidiaries, for some of the purposes indicated in point 3, your personal data may be transferred outside, including by means of their inclusion in shared databases managed by third-party companies that may or may not be under Turkmen-Forum’s control. The management of the database and the processing of this data is restricted to the purposes for which the data was collected and must be carried out in full compliance with the confidentiality and security standards set forth in applicable personal data protection laws.
In every instance when your personal data is transferred internationally outside, the Controller will take all contractual measures necessary and suitable to ensure an adequate level of protection of your personal data, in accordance with that which is set forth in this notice on processing of personal data.

6. Data storage period 

The data will be stored for a period not exceeding the time necessary to fulfil the purposes for which it was collected or subsequently processed in accordance with legal obligations.

7. Rights of data subjects 

As a data subject, you have the following rights over the personal data collected and processed by the Controller for the purposes indicated in point 3: (1) the right of access, in particular to request at any time confirmation of the existence of your personal data in the Company’s archives and the making available of this information in a clear and intelligible form, and the right to know the origin, logic and purpose of the processing with express and specific indication of the data supervisors and processors and the third parties to which your data may be communicated; (2) the right to have your data updated and rectified (except for subjective data), to have superfluous data erased or anonymised, and to block processing and to have your data definitively erased in the event of unlawful processing; and (3) where the conditions are met, to restrict processing and data portability.

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